Live Oak Consulting is currently hiring for a Business Administrator & Executive Assistant.
December 5th, 2024
Job Title: Business Administrator & Executive Assistant
Work type: 1099-contractor, part-time (20-25 hours/week)
Rate: $35/hour
Location: We have offices in Eugene and Cottage Grove, OR; hybrid schedule preferred; remote may be considered
About us:
Live Oak Consulting is a Native woman-owned business. Founded in 2015 by Deana Dartt, Ph.D. (Coastal Chumash), Live Oak Consulting has become nationally known for a variety of services related to Native American sensitivity and awareness, including museums, environmental and public health organizations and municipalities.
We strive to work from a foundation of indigenous methodologies which underscore transparency, accountability, reciprocity (with the land and all beings) and holistic/systems thinking. Our big, overarching goal is to transform the way the world thinks about Native issues, lived experiences, art and cultural practices, and real, sustained stewardship of the land.
Position summary:
The Business Administrator & Executive Assistant manages daily business operations, including accounting support, record keeping, and client communications, and supports Live Oak’s Director in administrative tasks such as calendar management, email support, and event/travel arrangements. This position will work closely with other team members to ensure workflows stay organized and efficient.
This position requires an individual who can work in a fast, paced client-driven environment. They must be organized, responsive, and professional to ensure positive outcomes and client relationships. This individual must also exhibit cultural humility and agility, with the ability to work with people from diverse backgrounds.
Job functions:
Business Administrator
- Maintain comprehensive and accurate records
- Complete errands related to office needs and supplies
- Maintain a clean work environment (organizing, emptying trash/recycling, etc.)
- Perform minor accounting duties in collaboration with a bookkeeper (invoices and billing, payroll, etc.)
- Oversee client communications, including responding to new inquiries and contracts
- Manage email lists
Executive Assistant
- Maintain an active to-do list for the Director
- Make travel arrangements (flights, hotels, transportation, etc.)
- Draft emails and other correspondence on the Director’s behalf for clients
- Organize meetings, including meeting logistics and agenda
- Upkeep of the Director’s calendar and schedule
- Manage weekly check ins and staff meetings
Additional Tasks
- Assist with proposal writing and editing
- Manage client training logistics and outreach
- Develop communication materials
- Help with maintenance of an online module training series
Preferred Experience and Qualifications:
The following are preferred experiences but not required – so if you only meet a few of the following, we encourage you to still apply:
- Quickbooks
- Google Drive
- Constant Contact
- SurveyMonkey
- Strong written and oral communications
- High-level organizational skills with the ability to prioritize and multitask
- Detail oriented
- Experience in office management or working as an executive assistant
To Apply:
Please send your resume to info@liveoaknative.com. In the subject line, please include “Business Administrator & Executive Assistant.” In the email, please include a paragraph describing your relevant skills and experience.
We are hiring this role ASAP. Applications will be reviewed on a rolling basis.